Manuscript Format Template (free download)

 MS-format

Have you read my posts on Formatting your Novel Manuscript? If not, read part one here and part two here.

I surveyed forty literary agents in October of 2014 to ask them which font they preferred for submitted manuscripts. The clear winner was Times New Roman. Many agents read pages on e-readers or mobile devices, and TNR is a web-safe, system-installed, serif.  Using TNR allows them to read pages without changing formatting first, but it is also an easy font to change.

Download the MS Format TEMPLATE.

Right-click the link above and “save as.” I saved it as a Word Document, even though I personally use Pages, so if there are any issues, please report them to me! Our PC isn’t working, and I don’t have Word on my Macbook Pro.

This template uses paragraph styles, which you can import into any preexisting document. Otherwise save a copy of MS Format TEMPLATE, rename it, and begin typing or pasting your manuscript.

Read through all of the instructions on the template, and save it as-is to keep as a reference. Do not type into the original TEMPLATE—type in a duplicate or copy file.

Copyright Notice:

This template was created by me for personal or educational use only. You may share it with others—simply give them this link or share the link on social media using the buttons below. You may not pass this template off as your own or charge anyone to use it. You may not upload the template to any website or blog.

Of course, you have full ownership of your own manuscript, whether you use my template or paragraph styles to format it.

Hard-Core Manuscript Formatting

Or, Making your Typesetter Love You.

This is Part Two on my series of MS Formatting. For the basics of MS formatting, read Part One here. Get a template here in Part Three.

Remove all double spaces.

First, find and replace all double spaces with single spaces. Each period should be followed by ONE, not two, spaces.

Then do the exact same find and replace (just hit the “Replace all” button again) in case you had any rogue triple spaces lurking around.

Be consistent with your punctuation

These are the steps I go through to make sure all the punctuation is consistent. You really only have to do all of the following if you’re a typesetter, are perfectionist or anal retentive, or are trying to woo your publisher’s typesetter.

Publishers have their own style guides, but at least in terms of punctuation, it looks like American Publishers model their styles after the Chicago Manual of Style.

I recommend using the “Easiest Options” below while drafting your manuscript, and then doing a find/replace while revising and rewriting.

Ellipses (…)

  • Easiest option: three periods without spaces (d…b)*
  • Word’s auto-formatting: an ellipsis special character (d…b)*
  • AP style: three periods with a space before and after (d … b)
  • The Chicago Manual of Style‘s preferred option: three periods with five spaces (d . . . b)

*If you do either of these options, get in the habit
of typing a space before and after (
d … b).

The problem with CMOS’s favorite is that those internal spaces need to be non-breaking spaces, otherwise if the ellipsis falls at the end of the line, it might look like this .
. .

. . . which is really horrible typography. If you’re typesetting an actual book, do not use the ellipsis special character. Use periods with non-breaking spaces. (In Word: [Option][Space], on PC: [Ctrl][Shift][Spacebar], in Adobe: [Command][Option][X] for Mac or [Ctrl][Alt][X] for PC).

If you’re submitting a manuscript, it doesn’t really matter what you do (three periods, three spaced periods, or the ellipsis special character) as long as you are consistent and use a space before and after the ellipses.

However . . . when ellipses are used with quotation marks, you delete the space between the ellipsis and the quotation mark:

“Trailing off . . .” not “Trailing off . . . “

“. . . continuing.” not ” . . . continuing.”

Again, whatever method you use for ellipses, be sure you are consistent. Even if you use the auto-formatting that switches periods to the ellipsis special character, some triple-periods might still be hiding somewhere.

Em-dashes

I have a Quick and Easy Guide to Dashes if you need a primer on the differences between hyphens, em-dashes, and en-dashes and when to use them. Note that in monospaced typefaces like Courier, all dashes have the same width. An em-dash will be indistinguishable from a hyphen. I recommend using two hyphens if you will be editing or revising in Courier.

  • Easiest option: two hyphens without spaces (d–b)
  • Word’s (inconsistent) auto-formatting: an actual em-dash, with no spaces (d—b)
  • AP style: an em-dash surrounded by spaces (d — b)
  • Poorly advised attempt at making AP style prettier: an en-dash surrounded by spaces (d – b)
  • The Chicago Manual of Style’s preferred option: either two hyphens or one em-dash, no spaces. Be consistent!

Changing inch marks ″ to smart quotes “”

Say you use an online program (or app) for drafting, but you revise in a desktop program like Word. Sometimes switching between text editors really screws with your paragraph breaks and quotation marks. Quotation marks should be curved, like micro sixes and nines (“”, zoomed in: 66 99) not straight lines, which are actually inch marks (″, zoomed in: ||  ||).

If you’ve only used one word processor for the duration of your draft, your quotation marks should be consistent. You can turn on auto-format by following these instructions.

If you already have all the quotation marks typed, find/replace all automatically by typing ” into both the find and replace boxes and selecting “Use wild cards” before hitting “replace all.” Some might format awkwardly, so be sure to have a proofreader look for wacky smart quotes or replace each one at a time.

Repeat for foot marks ‘ and prime ′ to turn them into apostrophes ’ or single quotes ‛ and ’

If you cannot fix the quotation marks automatically, then you’ll have to do several Find/Replace searches. But first you need to search for all soft returns / line breaks / carriage returns (see below) in your document and replace them with paragraph breaks.

Once you are sure all of your paragraph breaks are consistent, follow the F/R searches below to manually fix all of your quotation marks:

  1. Find: [space][“] Replace: [space][left curly quote “]
  2. Find: [paragraph break*][“] Replace: [paragraph break][right curly quote ”]
  3. Find: [“][paragraph break] Replace: [left curly quote “][paragraph break]
  4. Find: [“][space] Replace: [right curly quote”][space]

Repeat for double prime ″ and foot marks ‘ and prime ′

*see below for codes

Awkward invisibles

Sometimes if we use different word processing programs while typing, the programs will use a line break instead of a paragraph break. Line breaks are also called carriage returns or soft returns.

For consistency, change them all to a paragraph breaks.

In Word, here are the codes you’d enter into the find/replace boxes:

  • Find line breaks: ^l or ^11
  • Replace with a paragraph break: ^p

In Open Office, the code for a paragraph break is [/n]. In Pages, select the invisibles from the drop down menu.

 

MS-format

Query #3 August 2014

querylara

Below is the third public query critique I’m offering up on the blog. This will happen once a month (as long as I get a response). I choose one query per month. If your query is not selected one month, it will be in the drawing for the next month. Please do not resubmit unless you’ve made significant edits. To enter, see the rules here. If you want a guaranteed critique (plus line edit) of your query or synopsis, private ones cost $35 each.

Dear Lara Willard,

Just a note, when I received this query, half was double-spaced Times New Roman, and half was in single-spaced Arial. Make sure to paste without formatting when querying agents, so that the entire query appears the same.

I am submitting for your consideration BOOK TITLE, a 78,000-word YA Fantasy that will appeal to fans of Kristin Cashore’s GracelingGRACELING and Tamora Pierce’s Song of The LionessSONG OF THE LIONESS series.

Titles need to be in all-caps. Also, you need to mention up here that it is a retelling of Alice in Wonderland, and what makes it different from the original. P.S. Did you know that [your title] is the name of an Anime? 

Seventeen-year-old Alice never considered herself the suicidal type. Good hook That is until she finds herself trapped between the men who killed her mother,[no comma] and a five-hundred500-foot drop. Rather than face the killers’ dark plans for her, Alice jumps. Of course the killers have dark plans for her. This is unnecessary. But instead of death, Alice wakes up in a blood-soaked battlefield, where men in armour are slaughtering peasants. This is awkward grammatically. Change it to “instead of dying” or “Expecting death” or “Surprised to be alive”… Terrified, she flees and encounters a seer who believes she is destined to save this unfamiliar world from the evil queen,[no comma] and the tyranny of her army.

You have three sentences in a row that start with similar constructions:
“Instead of death, Alice…”
“Terrified, she…”
“Disguised as a man, Alice…”

If you fix the first one, they will all begin with participial phrases. Having one is fine. Two is pushing it, and three is too much. Three right in a row tells me you haven’t read this aloud, because while I read it (even in my head), I keep accelerating, then stopping, accelerating, stopping, and so forth. Participial phrases are less important than the main clause, but when they are set apart at the beginning of the sentence, the reader is forced to look at them. Participial phrases are like bridesmaids. They aren’t as important as the bride, the main clause. Bridesmaids need to be discreet. If they are jumping up and down and pointing at the bride, screaming (“Look at my friend the bride! Isn’t she important?”), we aren’t looking at the bride, we’re getting distracted by the bridesmaid. You can fix this my changing the first sentence to “Alice thought she’d die. Instead, she wakes up…” and the third sentence to “Alice disguises herself as a man to…[why is she disguising herself as a man?]”

Disguised as a man, [see above] Not only must Alice must survive the war between the queen and rebels, and she also has to evade the flesh-eating monsters stalking Wonderland. This is the first time you mention Wonderland. This is why you need to say it’s a retelling at the beginning, otherwise this transition will be lost. You don’t want the agent reading along and then all of a sudden going, “Oh, so this IS a retelling of Alice in Wonderland,” in the last sentence. Her growing lust for vengeance makes her determined this is passive. Say “determines her” to find her way home. As Wonderland falls into chaos, Alice discovers slaying monsters might have its price–being hailed as a hero–or becoming a monster herself. You had me up until this point, but this is where you lose me. Not my interest, just my understanding. I had to reread it because I didn’t understand how being hailed as a hero could be a “price” for slaying monsters. It sounds like the opposite to me—it sounds like a reward. Simplify. And I’m guessing that her lust for vengeance starts to grow after she starts slaying monsters. If so, combine the sentences and put them in the right order: “As Wonderland falls into chaos, Alice discovers that slaying monsters has its rewards, but it also has a price. When her lust for vengeance grows, she’s determined to find her way home before she becomes a monster herself.”

I’m an accounting graduate who won several writing competitions in the past. You should list these. Otherwise it doesn’t sound legitimate. I’m also a book blogger on young adult fiction. Include your blog under your signature.

As per your submission guidelines, xx pages are pasted  below. [find/replace double spaces]

Thank you for your time and consideration.

Sincerely,

[Redacted]

This looks like a great story! The problem is, it’s been told before.However, if you state at the top that it’s a retelling, you should also in a couple of words describe how it’s different. “YOUR TITLE replaces the silliness of ALICE’S ADVENTURES IN WONDERLAND and ages it for more mature YA readers”—something like that. It’s your story, you’ll figure it out.

Your query pitch suggests the emotional stakes and theme. Part one: she runs away from monsters. Part two: but then she learns to fight them. Part three: she may become one herself. I’d focus on that as your difference. For ALICE IN WONDERLAND, the strength is in its nonsense. What makes your novel better in its own way? Yours seems to have the armature of theme, and the inner conflict of a reluctant hero.

If you want to revise and resubmit, I’ll take another look at it.

Do let me (and the other readers) know if you get requests for partials or fulls so we can rejoice with you!

Readers, please share any additional feedback you have, but note that comments are moderated, and if you don’t have anything constructive to say, or if you’re playing the troll, your comment will be deleted.

Quick & Easy Guide to Dashes

dashes

hyphen (-)

A hyphen goes between words or syllables to link them together.

Example: Editors appreciate dash-savvy writers.

All English keyboards: the hyphen is the minus key next to zero.

en dash (–)

An en dash denotes a range between numbers or dates. It is so called because it is the same length as the letter “n.”

Example: The author used multiple dashes on pages 4–90.

Microsoft: alt + 0150

MS Word auto-format: enter [space], [hyphen], [space] between words.

Like this: word – word

Apple: option + hyphen

Smartphone or tablet: hold down the hyphen key until more options appear. The N-dash is probably the middle choice.

em dash (—)

An em dash denotes an interruption. It is so called because it is the same length as the letter “m.”

Example: Authors—even professional ones—often use dashes incorrectly.

Microsoft: alt + 0151

MS Word auto-format: enter [hyphen][hyphen] between words without spaces.

Like this: word–word

Apple: shift + option + hyphen

Smartphone or tablet: hold down the hyphen key until more options appear. The M-dash is the widest choice.